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Banff Lodging Company Office Administrator

Banff Lodging Company
Office Administrator, Head Office

Job Description
Reporting to the Controller, this key position is the Face of Caribou to our guests and staff visiting head office, and will help keep our head office operations running smoothly! 

Duties
Reception 
•	Represent Banff Caribou Properties Ltd. (o/a Banff Lodging Company) in such a manner as to enhance the reputation of the company; 
•	Answer general phone inquiries using a professional and courteous manner;
•	Greet clients/suppliers/visitors to the organization in a professional and friendly manner;
•	Receive incoming courier packages and prepare outgoing packages;
•	Manage boardroom bookings and/or assist with catering for meetings;
•	Provide general administrative support to the President, Directors and Owners;
•	Manage and arrange for distribution and storage of key cards, Best of Banff booklets, postcards etc. Alert Sales & Marketing for the need to re-print as required;
•	Run company errands including daily bank runs;
•	Work with building manager to maintain workplace health & safety programs including emergency procedures, fire drills, elevator safety etc; 
•	Assist with and provide administrative support for lease administration and correspondence, landlord/tenant relations, and AR / AP functions;
•	Maintain an accurate tenant database and mailing list, and prepare monthly usage reports; 
•	Other fun and exciting projects and responsibilities that contribute to improved efficiency, smarter processes and a happier work environment!
Office Administration & Accounting 
•	Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents
•	Purchase, receive and store the office supplies ensuring that basic supplies are always available
•	Coordinate the maintenance of office equipment including photocopier and postage metre
•	Maintain cheque receipt log
•	Work with building manager to maintain workplace health & safety programs including emergency procedures, fire drills, elevator safety etc. 
•	Manage and arrange for distribution and storage of key cards, Best of Banff booklets, postcards etc. Alert Sales & Marketing for the need to re-print as required.
•	Provide administrative support for operational processes, including coordination of training initiatives, meetings and special projects
•	Other fun and exciting projects and responsibilities that contribute to improved efficiency, smarter processes and a happier work environment! 
•	Assist with administrative overflow and special projects from other departments as needed
Potential 
•	Prepare and code select invoices including matching with receiving slips
•	Manage invoices relating to assigned A/P accounts including batching and entering
•	Assist with inter-company receivables
•	Prepare vendor cheques for mailing
•	Provide coverage during vacations and absences
•	Administer petty cash according to established procedures

Qualifications
We're looking for that sunny personality that will greet our guests and staff with a smile. And maybe high fives! What other qualifications are we looking for?
•	A minimum one year commitment; 
•	Successful candidate will possess a thorough knowledge of Microsoft based software;
•	Previous experience in Administrative Support positions;
•	Previous experience with commercial lease accounts an asset;
•	Experience managing projects from the good ideas stage through to proposal development, implementation and follow up; 
•	Strong verbal and written communication skills with an intuitive talent for understanding detail and accuracy; 
•	Positive and professional attitude, with a demonstrated ability to be resourceful, to identify improvement projects and to contribute in a team work environment;
•	Strong organizational skills, self-motivation and good time management skills;
•	Excellent telephone manner;
•	Positive team player attitude and a strong willingness to learn;
•	Strong work ethic.



Apply
Email: 	SBirnie@bestofbanff.com

In Person: 	Come in and talk to us in person! Our head office (and your future desk!) are at: 229 Bear Street, 3rd floor Wolf and Bear Mall, Banff.

	





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