Banff Centre Production Coordinator Performing Arts

Banff Centre for Arts and Creativity
Banff, AB
$24.45–$28.36 an hour - Full-time
Banff Centre for Arts and Creativity
Banff, AB
$24.45–$28.36 an hour

Job details

$24.45–$28.36 an hour
Job type
Shift and schedule
Weekends as needed
Evenings as needed
Rotating shift

Banff, AB

Pulled from the full job description
Employee assistance program
Housing allowance

Full job description
Production Coordinator, Performing Arts (Music)
This is a termed position from May 27 - September 2, 2024.

Banff Centre for Arts and Creativity aims to inspire everyone who attends our campus – artists, leaders, and thinkers – to unleash their creative potential.

We acknowledge, with deep respect and gratitude, our home on the side of Sacred Buffalo Guardian Mountain. In the spirit of respect and truth, we honour and acknowledge the Banff area, known as “Minhrpa” (translated in Stoney Nakoda as “the waterfalls”) and the Treaty 7 territory and oral practices of the Îyârhe Nakoda (Stoney Nakoda) – comprised of the Bearspaw, Chiniki, and Goodstoney Nations – as well as the Tsuut’ina First Nation and the Blackfoot Confederacy comprised of the Siksika, Piikani, Kainai. We acknowledge that this territory is home to the Shuswap Nations, Ktunaxa Nations, and Metis Nation of Alberta, Region 3. We acknowledge all Nations who live, work, and play, help us steward this land, and honour and celebrate this place.

The Opportunity
We are looking for a Production Coordinator, Performing Arts who will focus on musical events at Banff Centre this summer. Responsibilities include ensuring timely organization of production requirements and meeting operational and logistical expectations of faculty, participants, and production leads. The Production Coordinator supports performing arts events, concerts, festivals, and more across Banff Centre and external clients. Reporting to the Production Manager of Performing Arts, they are responsible for executing assigned projects and initiatives, contributing to Banff Centre's overall vision and success while upholding its values and strategies.

Roles and Responsibilities
With direction from the Production Manager, builds projects in Farmerswife to assist with booking equipment, spaces, and producing reports.
Identify, organize and implement logistical requirements related to production needs, including resource requests, technical assessments, studio assignments, production spaces, technical equipment.
Assist in creating, updating and distributing crew and rehearsal schedules, post-mortems, mainstage activities, production rentals, and other events.
Schedule and coordinate planning meetings for Production teams with internal departments and external partners, arranging and distributing documents in advance of meetings and programs, take and distribute meeting minutes.
Negotiate and schedule resource support (equipment, facilities, personnel) for all projects with participants and with other Banff Centre departments.
Reviews resource requests, organises technical assessments for all programs and events.
Identifies production needs, studio assignments, ordering scripts, scores and general supplies required for productions and production spaces.
Liaise with clients, participants and production/technical crew during programs as well as during load ins, tech rehearsals, performances and load outs.
Assist in preparing production contracts and agreements.
Assist in all areas of Banff Centre Performing Arts administration and coordination which includes maintenance of accurate filing, records management systems, post evaluation processes, tracking expenditures and other various office administration.
Researches and develops information for production budgets, tracks expenditures, and ensures timely payments of invoices.
Act as liaison with all participants and faculty.
Facilitate communication with other all Banff Centre departments to ensure smooth delivery of programs and performances.
Qualification and Educational Requirements
Diploma/Degree in Performing Arts/Arts Production or a related field, or equivalent professional experience.
5+ years' experience of production knowledge of music and theatre event activities.
5+ years' experience working in a performing arts venue.
Proficient with Microsoft Office suite of products with advanced Excel and Outlook skills.
Experience in scheduling arts technical/production-based or similar projects.
Production coordination, arts administration or stage management experience within a professional performing arts or entertainment venue.
Reliable and self-motivated with the ability to work under broad direction without close supervision.
Strong attention to detail with strong administrative and effective communication skills.
Proven organizational expertise and ability to successfully manage multiple tasks and projects simultaneously.
Customer-centric approach, which results in exceptional customer service delivery.
Adept at new technologies, and familiar with scheduling software programs. Farmerswife experience is an asset.
Special Requirements
Due to the nature of the work, the Production Coordinator will be expected to be available to work occasional evenings and weekends.

Employment Terms & Benefits
In accordance with CUPE 4318, this is a unionized, hourly support staff position, subject to a 500-hour probationary period.
This position pays between $24.45 and $28.36 per hour, depending on experience, and works 40 hours per week on a rotating schedule.
This is a termed position from May 27 - September 2, 2024.
Benefits of working at Banff Centre are:
Transitional staff housing options (Based on availability)
Employee Assistance Program
Staff cafeteria and restaurant discounts (at Maclab Bistro and Vistas)
Onsite fitness facility at a discounted rate – first month free for new members! (includes pool, climbing wall and gym.)
Free or reduced admission to select Banff Centre performance and events.
Application Process
We are accepting applications for the Production Coordinator, Performing Arts position until a suitable candidate has been found.
Candidates offered a position with Banff Centre, in this capacity, will be required to obtain a criminal record check verifying a clear record before a final job offer can be finalized.
Visa Requirements: Banff Centre is unable to assist candidates in obtaining Canadian work authorization. Candidates must be legally eligible to work in Canada.
Commitment to Diversity

Banff Centre for Arts and Creativity is committed to creating an equitable, diverse, and inclusive campus for students, faculty, staff and visitors. Guided by our values, Banff Centre is rooted in Alberta with provincial, national and global impact. Our strength arises from inclusion; the diversity of people, ideas, perspectives, and cultural backgrounds in our work and team. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression to apply.

FOIP Statement

Banff Centre for Arts and Creativity, through its third-party vendor, collects and stores information applicable to the candidate profile you create when you submit the information asked for above. The use and disclosure of the collected information is for the sole purpose of job search and placement activities for Banff Centre. The information is subject to the Freedom of Information and Protection of Privacy Act. The information will be retained and when disposed of it is done so in a secure matter.

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