Banff Centre for Arts and Creativity Event Specialist

Banff Centre for Arts and Creativity
Banff, AB
$56,388.80–$59,196.80 a year - Full-time
Banff Centre for Arts and Creativity
Banff, AB
$56,388.80–$59,196.80 a year

Job details

$56,388.80–$59,196.80 a year
Job type

Banff, AB

Pulled from the full job description
Housing allowance

Full job description
Event Specialist – World Tour
Banff Centre for Arts and Creativity aims to inspire everyone who attends our campus – artists, leaders, and thinkers – to unleash their creative potential.

We acknowledge, with deep respect and gratitude, our home on the side of Sacred Buffalo Guardian Mountain. In the spirit of respect and truth, we honour and acknowledge the Banff area, known as “Minhrpa” (translated in Stoney Nakoda as “the waterfalls”) and the Treaty 7 territory and oral practices of the Îyârhe Nakoda (Stoney Nakoda) – comprised of the Bearspaw, Chiniki, and Goodstoney Nations – as well as the Tsuut’ina First Nation and the Blackfoot Confederacy comprised of the Siksika, Piikani, Kainai. We acknowledge that this territory is home to the Shuswap Nations, Ktunaxa Nations, and Metis Nation of Alberta, Rockyview District 4. We acknowledge all Nations who live, work, and play, help us steward this land, and honour and celebrate this place.

The Opportunity
The Event Specialist – Tour supports the strategy and execution of live and virtual Banff Centre Mountain Film Festival World Tour programs including any special projects related to the tour.

Working closely with the World Tour Manager and the Director, Festival & World Tour, this position provides the logistical, administrative, and operational support required for the successful delivery of all tour programming worldwide, with the Tour being the main outreach and revenue generator of Mountain Culture.

Roles and Responsibilities
Reporting to the World Tour Manager, below are some key accountabilities:

Contacts & Communication

Regularly initiates extensive external contact with potential and confirmed national and international tour hosts, venue technicians, sponsors and media companies in all matters regarding live and virtual tour event production and promotion, film content and programming, and film delivery.
Engages in extensive internal contact with staff of other departments especially the marketing, production and finance team concerning methods, approaches and delivery methods of the tour programs.
Acts as the primary point of contact and facilitates communication with other Banff Centre departments, employing effective problem-solving methods in order to resolve issues and concerns.
Tour Programming & Scheduling

Plans, organizes, coordinates, and arranges production details and logistics related to effective and efficient delivery of live and virtual World Tour programs world-wide.
Organizes all initial and ongoing logistical requirements of World Tour programs with Banff Centre departments and all external stakeholders.
Identifies, organizes, implements, and delivers all logistical requirements related to on-site coordinator training and tour departures/returns.
Creates and processes all tour host contracts for all live and virtual world tour screenings in support of the World Tour Manager and Director, Festival & World Tour.
Prepares paperwork relating to financial and contractual components of the World Tour (sessional staff agreements, travel authorizations, independent worker contracts for on-site coordinators).
Plans, schedules, and coordinates tour locations for live screening events to maximize tour efficiency and host success (minimizing travel costs, addressing host requests, ensuring on site staff schedules are appropriate, etc).
Establishes and plans project management frameworks in support and consultation with the World Tour Manager to ensure effective program delivery.
Ensures that World Tour programs operate within Banff Centre policies, procedures, and guidelines. Attends and evaluates screenings as assigned.
Financial Responsibilities

Executes all travel requirements for on-site coordinators, ensures bookings and procedures are in accordance with Banff Centre polices.
Tracks deadlines and ensures that all documents and reports are prepared in compliance with the terms and conditions of the agreements within the designated timelines.
Initiates invoicing for all tour screenings world-wide according to Banff Centre policies. Financial responsibilities include preparation and submission for a variety of financial elements (purchase requisitions, Banff Centre purchasing cards, cheque requisitions, and other required documents.)
Researches and develops the required information for the World Tour program budgets and project information. Monitors budgets and expenditures through approved tracking systems
Provides financial guidance to Onsite Coordinators for Banff Centre policies and procedures.
Administrative Duties

The position assists the World Tour Manager and Director, Festival & World Tour in all areas of World Tour program administration and coordination.
Creates, distributes, and reconciles evaluation and feedback information from internal and external partners. Addresses and distributes information as needed, and compiles information into report form.
Maintains accurate records management systems in alignment with standards and procedures required by Mountain Culture and Banff Centre.
Prepares and reviews external partner contracts (onsite coordinator) to ensure that all budgetary, legal, and logistical requirements are met by the language of the contract.
Provides training on Banff Centre procedures and policies sessional staff and independent contractors, volunteers, faculty, and other program-related staff positions.
Qualifications and Educational Requirements
Completion of a college or university degree in business, project management or event production
3+ years’ experience in project management or event production, working in an administrative capacity.
Specialized training in event planning, and/or hands-on experience in a festival or special event environment, is an asset, in particular film festivals or touring events.
Project and production scheduling skills are essential.
Proven event management skills in a fast-paced work environment
Demonstrated experience working with a broad range of internal and external stakeholders is essential.
Ability to work independently, to lead by example, to problem-solve, and to communicate effectively, while working cohesively within a dynamic team.
Strong analytical, writing, and interpersonal skills are required.
Effective under pressure with the adaptability to shift priorities in an environment with competing simultaneous requests and high-volume workloads.
Proficient with Microsoft Office programs, and competent working with custom software programs and using internet and web-based communication methods, adept at new technologies, software applications, and digital platforms.
A knowledge of and personal interest in outdoor activities, -films and -industries is necessary.
Employment Terms and Benefits
In accordance with CUPE 4318, this is a unionized, salaried support staff position, subject to a 6 month probation period.
The annual salary for this position is between $56,388.80 - $59,196.80, depending on experience, based on working 40 hours per week.
The successful candidate will have access to a range of benefits through Alberta Blue Cross and will be eligible to participate in our defined benefit pension plan.
Benefits of working at Banff Centre are:
Transitional Staff housing options (based on availability)
Professional Development
Staff cafeteria and restaurant discounts
Onsite fitness facility at a discounted rate – first month free for new staff
Application Process
We are accepting applications for the Event Specialist – Tour position until 11:59pm MST on May 12, 2024
Candidates offered a position with Banff Centre, in this capacity, will be required to obtain a criminal record check verifying a clear record before a final job offer can be finalized.
Visa Requirements: Candidates must be legally eligible to work in Canada. Banff Centre is unable to assist candidates in obtaining Canadian work authorization.
Commitment to Diversity

Banff Centre for Arts and Creativity is committed to creating an equitable, diverse, and inclusive campus for students, faculty, staff and visitors. Guided by our values, Banff Centre is rooted in Alberta with provincial, national and global impact. Our strength arises from inclusion; the diversity of people, ideas, perspectives, and cultural backgrounds in our work and team. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression to apply.

FOIP Statement

Banff Centre for Arts and Creativity, through its third-party vendor, collects and stores information applicable to the candidate profile you create when you submit the information asked for above. The use and disclosure of the collected information is for the sole purpose of job search and placement activities for Banff Centre. The information is subject to the Freedom of Information and Protection of Privacy Act. The information will be retained and when disposed of it is done so in a secure matter.

Popular in Canada's National Parks

Banff is a town located within Banff National Park in Alberta, Canada, known for its stunning mountain scenery and outdoor recreational opportunities. If you're considering working in Banff, here are a few things to keep in mind:

Banff, Alberta's Tourism Employment Industry

Banff heavily relies on tourism, and many job opportunities are linked to the hospitality and service sectors. Hotels, restaurants, shops, and outdoor activity providers often hire seasonal staff, especially during peak tourist seasons.

Banff Alberta's Seasonal Employment

Many positions in Banff are seasonal, with higher demand during the summer and winter months when tourists visit for outdoor activities, skiing, and sightseeing.

Banff National Park's Employmment Accommodations

The town is relatively small, and housing can be competitive. It's a good idea to secure accommodation before arriving, especially during peak seasons.

Canadian Work Permits

If you're not a Canadian citizen or permanent resident, you may need a work permit to legally work in Banff. Ensure you have the necessary documentation before seeking employment.

Banff, Alberta's Outdoor Lifestyle

Banff is a haven for outdoor enthusiasts. If you enjoy activities such as hiking, skiing, or mountain biking, you'll find plenty of opportunities to indulge in your favorite pastimes.

Jobs in the Community of Banff, Alberta

The town has a close-knit community, and living in Banff offers a unique experience. If you enjoy a small-town atmosphere and connecting with like-minded individuals, it can be a rewarding place to live and work.

Transportation in and Around Banff, Alberta

Banff is well-connected by road, and public transportation options are available. However, having a vehicle might be convenient, especially if you plan to explore the surrounding areas.

Before making any decisions, research specific Banff job opportunities, seasonal Tourism trends, and accommodation options. The lifestyle and activities that Banff offers are terrific, but considering all employment and lifestyle changes will ensure it aligns with your job preferences and interests.