Banff Centre for Arts and Creativity Contract Administrator

Banff Centre for Arts and Creativity
Banff, AB
$56,388.80–$59,196.80 a year - Permanent, Full-time
Banff Centre for Arts and Creativity
Banff, AB
$56,388.80–$59,196.80 a year
Job details

$56,388.80–$59,196.80 a year
Job type
Shift and schedule
Monday to Friday

Banff, AB

Pulled from the full job description
Company events
Discounted or free food
Employee assistance program
On-site gym
On-site parking
Wellness program

Full job description
Contract Administrator

Banff Centre for Arts and Creativity aims to inspire everyone who attends our campus – artists, leaders, and thinkers – to unleash their creative potential.

We recognize, with deep respect and gratitude, our home on the side of Sacred Buffalo Guardian Mountain. In the spirit of respect and truth, we honour and acknowledge the Banff area, known as “Minihrpa” (translated in Stoney Nakoda as “the waterfalls”) and the Treaty 7 territory and oral practices of the Îyârhe Nakoda (Stoney Nakoda) – comprised of the Bearspaw, Chiniki, and Goodstoney Nations – as well as the Tsuut’ina First Nation and the Blackfoot Confederacy comprised of the Siksika, Piikani, and Kainai. We acknowledge that this territory is home to the Shuswap Nations, Ktunaxa Nations, and Metis Nation of Alberta, Rockyview District 4. We acknowledge all Nations who live, work, and play here, help us steward this land, and honour and celebrate this place.

The Opportunity

The Contract Administrator supports various teams at Banff Centre with administrative tasks related to contract management for speakers, storytellers and presenting artists and other agreements as assigned. This work requires a high attention to detail and includes coordinating contracts, managing agreements with external stakeholders, developing and implementing new internal processes. We're looking for someone who can work with a high degree of confidentiality and discretion, with a focus on strong customer service for our artists and presenters.

Specific Accountabilities

Contract Management

Prepare agreements that support post-secondary learning activities that include customized programs speaker agreements for presenting events and public programs, as well as honorariums, liability waivers, photo/recording release and licensing agreements, and property loans.
Maintain a library of approved agreements and contracts that are in compliance with current Banff Centre policies and procedures, industry standard best practice, current copyright legislation, Freedom of Information Protection and Privacy (FOIP), Canada Revenue Agency (CRA), Immigration, Refugees and Citizenship Canada (IRCC) and other applicable regulations.
Ensure final copies of signed agreements are appropriately archived and adhere to a records retention and management schedule in compliance with FOIP, CRA, legal and archival standards.
Conduct regular training sessions to ensure program delivery specialists and program/production managers, and directors are apprised of any changes to CRA, IRCC or other regulations that may impact their stakeholders.

Provide accurate documentation and instruction to assist international speakers in the navigation of CRA’s online resources to apply for applicable tax waivers.
Remain current on immigration rules and regulations to ensure accurate pre-arrival information and border arrival paperwork are provided to ensure they are entering and working in Canada legally and any possible risk to Banff Centre is mitigated.
Administer the terms of the contract including the processing of fee payments, reimbursement of expenses, booking travel, confirming accommodations, and coordination of meal plans.
Ensure all appropriate Government of Canada documentation is obtained and/or completed, e.g., Social Insurance Numbers (SIN), work permits, IRCC compliance fee payments, etc.
Process room bookings for on-campus requirements related to the administration of the contracts.

Once a program has ended, reconcile agreements, collect all relevant billable activities from program/production managers and submit invoices and payments to Finance.
Ensure all contract-related payments are processed in a timely manner.
Prepare annual TD4 reports, statistical, financial, and administrative reports as required.
Assist Program Directors in the processing of accruals and deferrals for all contract-related expenses.
Qualification and Educational Requirements

3+ years’ experience in an office support role, preferably in a non-profit organization, financial office, or within a company’s corporate responsibility department.
Bachelor’s degree, post-secondary diploma, certification and/or equivalent work experience, preferably in the arts, business administration, non-profit administration experience is an asset.
Excellent interpersonal and client services skills; a self-starter.
Ability to achieve goals in a self-directed manner.
Strong organizational skills with attention to detail and ability to meet deadlines.
Able to maintain confidentiality and exercise discretion due to handling sensitive information.
Advanced and demonstrated computer skills working in a Microsoft Office environment.
An appreciation of, and participation in, the arts, leadership, and mountain cultures or similar disciplines.
Employment Terms & Benefits

In accordance with CUPE 4318, this is a unionized, salaried support staff position, subject to a 6-month probation period.
The salary for this position is between $56,388.80 to $59,196.80 per year depending on experience, working 40 hours per week.
Benefits of working at Banff Centre are:
Transitional staff housing options (Based on availability)
Alberta Blue Cross health benefits
Defined benefit pension plan
Employee Assistance Program
Staff cafeteria and restaurant discounts (at Maclab Bistro and Vistas)
Onsite fitness facility at a discounted rate – first month free for new members! (includes pool, climbing wall and gym.)
Application Process

We are currently accepting applications for the Contract Administrator position until 11:59pm MST on June 16, 2024
Please include a cover letter demonstrating how your experience translates to this position and why you are interested in joining Banff Centre.
Candidates offered a position with Banff Centre, in this capacity, will be required to obtain a criminal record check verifying a clear record before a final job offer can be finalized.
Visa Requirements: Candidates must be legally eligible to work in Canada. Banff Centre is unable to assist candidates in obtaining Canadian work authorization.
Job Types: Full-time, Permanent

Pay: $56,388.80-$59,196.80 per year


Company events
Discounted or free food
Employee assistance program
On-site gym
On-site parking
Wellness program
Flexible Language Requirement:

French not required

Monday to Friday
Work Location: In person

Application deadline: 2024-06-16

Popular in Canada's National Parks

Banff is a town located within Banff National Park in Alberta, Canada, known for its stunning mountain scenery and outdoor recreational opportunities. If you're considering working in Banff, here are a few things to keep in mind:

Banff, Alberta's Tourism Employment Industry

Banff heavily relies on tourism, and many job opportunities are linked to the hospitality and service sectors. Hotels, restaurants, shops, and outdoor activity providers often hire seasonal staff, especially during peak tourist seasons.

Banff Alberta's Seasonal Employment

Many positions in Banff are seasonal, with higher demand during the summer and winter months when tourists visit for outdoor activities, skiing, and sightseeing.

Banff National Park's Employmment Accommodations

The town is relatively small, and housing can be competitive. It's a good idea to secure accommodation before arriving, especially during peak seasons.

Canadian Work Permits

If you're not a Canadian citizen or permanent resident, you may need a work permit to legally work in Banff. Ensure you have the necessary documentation before seeking employment.

Banff, Alberta's Outdoor Lifestyle

Banff is a haven for outdoor enthusiasts. If you enjoy activities such as hiking, skiing, or mountain biking, you'll find plenty of opportunities to indulge in your favorite pastimes.

Jobs in the Community of Banff, Alberta

The town has a close-knit community, and living in Banff offers a unique experience. If you enjoy a small-town atmosphere and connecting with like-minded individuals, it can be a rewarding place to live and work.

Transportation in and Around Banff, Alberta

Banff is well-connected by road, and public transportation options are available. However, having a vehicle might be convenient, especially if you plan to explore the surrounding areas.

Before making any decisions, research specific Banff job opportunities, seasonal Tourism trends, and accommodation options. The lifestyle and activities that Banff offers are terrific, but considering all employment and lifestyle changes will ensure it aligns with your job preferences and interests.