Banff Centre for Arts and Creativity Festival Coordinator

Banff Centre for Arts and Creativity
Banff, AB
$21.51–$22.59 an hour - Part-time, Full-time
Banff Centre for Arts and Creativity
Banff, AB
$21.51–$22.59 an hour

Job details

$21.51–$22.59 an hour
Job type
Shift and schedule
Weekends as needed
Rotating shift

Banff, AB

Full job description
Festival Coordinator
This is a term position from August, 2024, to November, 2024

Banff Centre for Arts and Creativity aims to inspire everyone who attends our campus – artists, leaders, and thinkers – to unleash their creative potential.

We acknowledge, with deep respect and gratitude, our home on the side of Sacred Buffalo Guardian Mountain. In the spirit of respect and truth, we honour and acknowledge the Banff area, known as “Minhrpa” (translated in Stoney Nakoda as “the waterfalls”) and the Treaty 7 territory and oral practices of the Îyârhe Nakoda (Stoney Nakoda) – comprised of the Bearspaw, Chiniki, and Wesley First Nations – as well as the Tsuut’ina First Nation and the Blackfoot Confederacy comprised of the Siksika, Piikani, Kainai. We acknowledge that this territory is home to the Shuswap Nations, Ktunaxa Nations, and Metis Nation of Alberta, Rockeyview, District 4. We acknowledge all Nations who live, work, and play, help us steward this land, and honour and celebrate this place.

The Opportunity
The Banff Centre Mountain Film and Book Festival is one of the flagship programs of Banff Centre. As one of the world’s pre-eminent mountain festivals – and a co-founder of the International Alliance for Mountain Film — the Festival began more than 40 years ago in the small Rocky Mountain town of Banff, Alberta. What began as a one-day festival of climbing films has now blossomed into a nine-day event in Banff that explores and celebrates what Mountain Culture means to people around the world. Events include film screenings; film, book, and photography competitions; a filmmaking workshop and mountain marketplace.

The Mountain Culture department at Banff Centre is looking for a Festival Coordinator to assist in the coordination and implementation of the Banff Centre Mountain Film and Book Festival. Reliable, self-motivated, and highly organized while remaining flexible to changing priorities, the Festival Coordinator demonstrates strong written and oral communication abilities and excellent interpersonal skills when dealing with all stakeholders, partners, and guests.

Roles and Responsibilities
Reporting to the Festival Manager, below are some key accountabilities:

Coordinating on-site event logistics and working closely with BCMFBF staff and other Banff Centre departments including Reservations, Conference Services, Food & Beverage, and Program Support
Coordinates and implements festival program needs including guest registration lists, accommodation, and assistance with guest travel, social event details, floor plans and signage.
Creates, revises, and distributes guest welcome packages, and ensures information is accurate and up-to-date at all times.
Supporting BCMFBF managers and coordinators with local sponsors including solicitation of in-kind sponsorship; delivering obligation packages; providing regular correspondence; delivering promotional materials; and providing follow-up
Assisting in the coordination and implementation of other BMFBF programs and initiatives as required
Assisting with troubleshooting for guests, media, sponsors, volunteers, and exhibitors as necessary
Updating and maintaining festival database records, including importing data and cleaning up duplicates
Assisting in follow-up including thank-you cards, participates in post event meetings and generates an annual volunteer report.
Qualifications and Educational Requirements
University degree within a related discipline
Three-to-five years' administrative experience
Previous experience with events and/or festivals is required
Strong computer skills in word processing, Outlook, Excel and databases; web and social media experience is required
Demonstrated ability to work independently, to lead by example, to problem-solve responsibly, and to communicate clearly and effectively with both internal and external individuals and organizations while working cohesively within a dynamic team
Exceptional time-management and organizational skills with the ability to manage multiple projects at once while still maintaining exemplary attention to detail
Knowledge of Banff Centre and the Banff Centre Mountain Film and Book Festival is a definite asset
Special Requirements
Due to the nature of the Festival programming, this position may be required to work an irregular schedule including evenings, holidays, and weekends.
Employment Terms and Benefits
In accordance with CUPE 4318, this is a unionized, hourly support staff position, subject to a 500 hour probationary period.
This position is part time in August and increases to full-time in October through November.
This position pays between $21.51 and $22.59 per hour, depending on experience working, up to 40 hours per week on a rotating schedule.
Benefits of working at Banff Centre are:
Staff cafeteria and restaurant discounts
Onsite fitness facility at a discounted rate – first month free for new staff!
Application Process
We are accepting applications for the Festival Coordinator position until 11:59 pm MDT June 6, 2024
Candidates offered a position with Banff Centre, in this capacity, will be required to obtain a criminal record check verifying a clear record before a final job offer can be finalized.
Visa Requirements: Banff Centre is unable to assist candidates in obtaining Canadian work authorization. Candidates must be legally eligible to work in Canada.
Commitment to Diversity

Banff Centre for Arts and Creativity is committed to creating an equitable, diverse, and inclusive campus for students, faculty, staff and visitors. Guided by our values, Banff Centre is rooted in Alberta with provincial, national and global impact. Our strength arises from inclusion; the diversity of people, ideas, perspectives, and cultural backgrounds in our work and team. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression to apply.

FOIP Statement

Banff Centre for Arts and Creativity, through its third-party vendor, collects and stores information applicable to the candidate profile you create when you submit the information asked for above. The use and disclosure of the collected information is for the sole purpose of job search and placement activities for Banff Centre. The information is subject to the Freedom of Information and Protection of Privacy Act. The information will be retained and when disposed of it is done so in a secure matter.

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