Canadian Rocky Mountain Resorts Administrative Assistant

Canadian Rocky Mountain Resorts
Banff, AB

Job details

Job type

Full job description

To balance revenues from all outlets and to provide accounting/balancing support for the Lodge Accountant and Lodge Manager

Lodge Manager and Lodge Accountant

Full Time – December 1, 2023 to December 31, 2024

Completing DDS and FD & F&B cash outs, payout server due backs
Balancing Petty Cash and providing cash for department heads
Completing deposits for the lodge
Complete Journals for the lodge
Billing out A/R & settling F&B gift certificates
Investigate and resolve Credit Card & Journal Discrepancies
Coding Kitchen invoices and completing weekly spreadsheet
Code out and track Liquor purchases for the lodge
Reviewing petty cash vouchers and ensuring they balance to the receipts total in the petty cash spreadsheet (weekly)
Four times weekly collect post, mail out and & bank deposits
Create PO’s for invoices and code out while ensuring approval before sending out to Head Office
Inputting information from Journal to Revenue Summary
Daily – Check Gratuity summary & Complete Credit Card Summary
Filing – Purchase orders & Audit Bag
Make up Payroll Packages
Bi-weekly – Using Opera confirm Duty and Personal Spreadsheets for payroll & complete Officer Charge Summary
Complete Housing Inspections with Housing Manager weekly- biweekly
Kitchen Inventory – witness
Beverage Inventory – witness
Pop machine refill and revenue
Monthly Continued
Purchasing for all CRMR properties
Inventory of basements and Supply closet prior to completing GNDS order
Assist with OH&S Meeting’s and Committee Head, completing agenda and taking meeting minutes, following up with OH&S issues and discussing with department heads
Feedback reporting – Front Desk Compliments and Complaints reports, F&B comment card reporting
Staff Fund Account Tracking
Month End accounting duties:
Review and have LM approve Petty Cash Vouchers
Ensure all Journals for the month are completed and balanced
Complete Lodge’s revenue summary
Complete Journal entry for Promo account and ensure Officer Charge Summary is updated to include all relevant entries from the month
Review month end file to include weekly kitchen invoices spreadsheets, Food & Beverage Transfers, attach liquor invoices to LP spreadsheet, All Journal entries and with OCS and all inventory information is in file.
Complete Food and Beverage costs
Other duties as required could include:
Coordinating Staff Events
Assisting with holiday events at Lodge
Contra Gift Exchanges
Permit/License renewals
Pricing update – Purchasing
Assisting various departments with requirements such as laminating, guest room menus, cards for guestrooms, etc.

1 year of previous Accounting experience is required
Good working knowledge of Excel is required
Excellent communication skills both verbal and written English
Previous Hotel Front Desk experience preferred
Night Audit experience in a hotel setting preferred
Excellent attention to detail
Must have the ability to be organized and to perform a variety of duties on any given day
Previous experience dealing with customers/supplies/internal customers
Must understand what urgency means and how to produce last minute requests in a timely fashion
Microsoft office software including, word, power point, and outlook
Previous purchasing experience an asset
Working with a variety of personalities and remaining confidential at all times
Understanding that many things may happen in a day that were unplanned and having the ability to be flexible
Physical demands, sitting, standing, bending, lifting (up to 30 lbs)